Managing agent payout report

The managing agent payout report lists every payout made to the managing agent across all of your sites. It covers all agent income — admin fees, plus any agent share of ground rent or late payment charges configured on a site — so it is the single place to see what the agent has been paid and what is still pending.

Run the report

1. Open Reporting → Financial → Managing Agent Payout Report.
2. The report loads across all sites by default. Optionally pick a single site to narrow it.
3. Optionally set a payout date range. Both boundary dates are included.
4. Optionally filter by status — draft, pending approval, approved, paid or void. You can select more than one.
5. Use search to find a payout by its reference or recipient name.

What the report shows

Each row is one payout:

• Payout reference.
• Site.
• Recipient.
• Payout date.
• Status.
• Total amount.

Optional columns show the payout's breakdown by income type — ground rent share, admin fees and late payment charges — where the payout records it.

Summary totals

Above the table the report summarises the full filtered result set, not just the visible page:

• Total payouts — the number of payouts matching your filters.
• Total amount — the sum of those payouts.
• Void payouts and void amount — voided payouts, counted separately.

Export

The report exports to CSV, Excel and PDF using the Export button. The export respects your current filters and column selection and includes the totals row.

Where the figures come from

By default admin fees are apportioned 100% to the managing agent, while ground rent and late payment charges go to the freeholder — each site can override these splits. See Freeholder income and payouts for how the splits are configured.