Currencies, tax rates and locale
PropLink is built for UK property management first. That means GBP by default, VAT at HMRC's current rates, dd/mm/yyyy dates and £1,250.00 formatting. None of that is hard-coded, every detail above can be changed.
Currency
PropLink supports multi-currency through backend-money-package. Every record that holds an amount stores the value in pence (or the equivalent minor unit) plus a currency UUID. There is no floating-point arithmetic anywhere in the money path.
Setting your default currency
When you set up your organisation, you choose a default. From then on, every new record uses the default unless you override it. Manage currencies under Settings → Financial settings → Currencies.
Working in more than one currency
You can:
- Add a currency to the organisation. PropLink loads the ISO 4217 code, symbol and standard minor-unit divisor.
- Assign a currency to a vendor (useful for international suppliers).
- Assign a currency to a bank account.
- Raise an invoice or a bill in a non-default currency.
When you report across currencies, PropLink applies the exchange rate active on the transaction's date.
Amounts on screen
Amounts are formatted using the active locale and the currency. UK users with GBP see £1,250.00. The same amount in EUR shown to a French locale appears as 1 250,00 €.
Tax rates
Tax rates are managed under Settings → Financial settings → Tax rates. PropLink seeds the UK rates on creation:
| Name | Rate | Used for |
|---|---|---|
| Standard VAT | 20% | Most goods and services |
| Reduced VAT | 5% | Energy, children's car seats, some services |
| Zero VAT | 0% | Books, children's clothing, some food |
| Exempt | n/a | Most leasehold service charges, residential rents |
| Outside the scope | n/a | Out-of-scope transactions, ground rent in many cases |
You can add your own rates if you operate outside the UK or need a custom rate (for example a transitional rate during a regime change).
What tax rate does a service charge use?
Most residential service charges to leaseholders are VAT exempt. Commercial service charges are usually standard rated. Mixed-use sites may need a separate apportionment between the two. Speak to your VAT advisor.
PropLink defaults the tax rate on a line item but you can override it line by line. The VAT report rolls everything up by rate.
Locale
Locale controls how dates, numbers and currency formats render. Set it under Settings → Organisation settings → Locale.
UK-specific defaults when locale is English (United Kingdom):
- Dates:
dd/mm/yyyyin tables,10 May 2026in body text. - Time: 24-hour clock,
14:30. - Currency:
£1,250.00. - Numbers: comma thousands separator, full stop decimal.
- Week starts: Monday.
International installations can set their own locale. PropLink uses standard ICU formatting under the hood, so anything ICU supports is supported here.
Related
Last reviewed 10 May 2026.