General ledger detail

The general ledger detail report lists every entry on the ledger in chronological order. Use it to investigate variances, prepare for audit and answer "where did that £X come from" questions.

Run the report

1. Open Reporting → Financial → General ledger detail.
2. Pick the period (date range).
3. Pick one or more ledger accounts, or leave blank for all.
4. Optionally filter by site.
5. Run.

What it shows

Each row is one ledger entry:

• Date.
• Account name and code.
• Source record (invoice, receipt, journal — with a link).
• Description (line item description or journal narrative).
• Debit, credit.
• Running balance per account.

The running balance updates as you scroll, so you can see how each entry changed the account's position.

Filters

• Account type — assets, liabilities, income, expenses.
• Source type — only entries from invoices, only from receipts, only from journals.
• User — only entries posted by a specific person.
• Amount range — useful for finding large transactions in a busy period.

Use cases

• Investigating a variance between budget and actual. Filter to the relevant expense account and the period.
• Audit preparation. Export the year's detail, attach to the audit file.
• Reconciling control accounts — every entry that posted to Debtor control should reconcile to the invoices and receipts that drove it.
• Year-end adjustment trails — find the manual journals posted at year end.

Export

PDF, Excel, CSV. CSV is the most useful for spreadsheet analysis.