Mandatory occurrence reporting

The Building Safety Act 2022 requires the PAP to report certain occurrences in HRBs to the Building Safety Regulator. PropLink's mandatory occurrence reporting workflow is Coming soon.

What must be reported

A mandatory occurrence is an event involving a structural safety or fire safety risk to the building. The Building Safety Regulator's guidance covers:

• Significant fires.
• Structural failures.
• External wall system fires.
• Major lift incidents.
• Failures of life-safety systems (fire alarm, smoke control, emergency lighting).

Minor incidents (water leaks, minor fires extinguished without escalation) usually do not require reporting but should be recorded for the Golden Thread.

How PropLink will help

The planned workflow:

1. When you log an issue or close a work order that meets the criteria, PropLink prompts you to confirm if it is a mandatory occurrence.
2. If yes, the workflow opens a structured form.
3. The form is pre-filled with details from the underlying record (date, location, description).
4. You add the additional information the Regulator requires.
5. PropLink generates the regulatory submission.
6. You sign it off and PropLink submits.

Audit trail

Every occurrence reported is kept on the building's Golden Thread and on the site's audit log. The submission record is preserved for at least 15 years.

Timing

Under current guidance, the PAP must report within 10 working days of becoming aware. PropLink will surface the deadline and send reminders.

Why it is not live yet

The Building Safety Regulator's submission portal and the structured data format are still settling. We are tracking the guidance and will ship the workflow once the upstream interfaces are stable.