Balance sheet

The balance sheet is the snapshot of what the organisation (or site, or estate) owns and owes at one point in time.

Run the report

1. Open Reporting → Financial → Balance sheet.
2. Pick the as-at date.
3. Optionally pick a comparison date.
4. Optionally filter by site or estate.
5. Run.

What it shows

Assets

• Bank accounts (current balances)
• Debtor control (what residents owe)
• Other receivables
• Reserve fund (held in trust)
• Prepayments

Liabilities

• Creditor control (what we owe suppliers)
• Accruals
• Deposits held (for Lettings)

Equity / Reserves

• Service charge surplus carried forward
• Retained earnings

The total of assets must equal the total of liabilities and equity. If it does not, the trial balance has a problem.

Site vs organisation

The balance sheet is most informative at site level for Block Management — it shows what the building's accounts hold. At organisation level it aggregates across every site, which can obscure individual balances.

For Lettings, the organisation-level balance sheet is more useful as it shows the firm's working capital position.

Comparison

A comparison date shows movement: how much the bank balance has grown since last year, whether arrears have crept up, whether the reserve fund has been drawn down.

Drilling in

Click any line to see the underlying ledger account and every transaction in the period.

Export

PDF, Excel, CSV.