Data export

Your data is yours. PropLink supports several export paths.

One-off exports

From most list pages, the Export button generates a CSV or Excel of the visible rows. Apply filters first to narrow the scope.

For complete data exports:

1. Open Settings → Data export.
2. Pick the data type: sites, units, contacts, vendors, invoices, payments, journals, audit logs, files.
3. Pick the scope: whole organisation, specific sites, date range.
4. Pick the format: CSV, Excel, JSON.
5. Click Request export.
6. PropLink builds the export and emails a download link when ready.

Large exports run in the background and may take an hour.

Scheduled exports

Set a schedule for recurring exports:

1. Open Settings → Data export → Schedules → Add schedule.
2. Pick the data type and scope.
3. Pick a frequency.
4. Pick a destination: PropLink email link, S3 bucket, SFTP server.
5. Save.

Scheduled exports run on the cycle you set. Each run is logged.

API access

A read-only API for programmatic data access is on the roadmap. When the developer documentation site launches, full reference will live there. Until then, scheduled CSV exports cover most integration use cases.

Format

Exports use UTF-8 encoding throughout. Dates are in ISO 8601 (2026-05-10) for machine-readability; reports rendered for humans use UK format (10 May 2026).

Retention

Exported files are kept on PropLink's servers for 30 days. The download link in the email expires after 30 days. Run the export again if you need it later.

Privacy

Exports of contact data are logged in the audit trail. The export is encrypted in transit and at rest while held on PropLink's servers.