Bulk upload

For migration or onboarding, drop hundreds of files in at once.

Drag a folder

1. Open the destination site or unit's Files tab.
2. Drag a folder from your computer onto the file area.
3. PropLink asks how to handle the folder structure:
   • Mirror — recreate the folder structure inside PropLink.
   • Flatten — put every file at the top level.
   • Map to standard folders — match incoming folders to PropLink's standard folders by name.
4. Confirm.

PropLink uploads files in parallel and shows progress. Failed files appear in a list at the end with reasons.

Drag many files

The same drag-and-drop accepts a multi-selection of individual files. PropLink files them all into the current folder.

ZIP archives

For very large bulk uploads, ZIP the files first:

1. Drop the ZIP into the file area.
2. PropLink offers to Extract on upload or Keep as ZIP.
3. Extract unpacks the ZIP and uploads each file separately, preserving the folder structure inside.
4. Keep as ZIP stores the archive as a single file.

Map by file name

If your existing system named files in a structured way (ACA001-FRA-2025.pdf for a fire risk assessment for site ACA001 in 2025), use the bulk mapper:

1. Open Settings → Data import → Bulk file mapping.
2. Upload your ZIP or folder.
3. Define a regex or template that extracts the site reference and document type from the file name.
4. PropLink previews the mapping.
5. Confirm.

PropLink files each document in the right site's right folder automatically.

What gets indexed

PropLink runs full-text indexing on text-based documents during upload. Searching the file store later returns hits on words inside PDFs and Word documents, not just on file names.

Indexing happens in the background and may take a few minutes for large uploads. The file is usable immediately; search updates as indexing completes.

Validation

Files that fail upload show in a clear list:

• File too large.
• Unsupported format.
• Virus detected (PropLink scans every upload).
• Permission denied (the destination folder is read-only for your role).

Fix and retry. Successful files do not need re-uploading.