Financial settings

The Financial settings section under Settings holds the global financial configuration that the rest of PropLink reads from.

Tax rates

The list of VAT rates PropLink applies:

• Standard VAT (20%).
• Reduced VAT (5%).
• Zero VAT (0%).
• Exempt.
• Outside the scope.

Add a custom rate for a transitional period or for non-UK rates. Each rate has:

• Name.
• Percentage.
• Active dates (so a historic rate continues to apply to historic transactions).

Currencies

PropLink supports multi-currency. The default currency is set at organisation creation. Add more under Currencies → Add currency.

For each currency:

• ISO code.
• Symbol.
• Whether it is active.
• Conversion rate to your default (manual or via a feed).

Payment methods

The list of payment methods PropLink offers in the receipt and payment forms:

• BACS.
• Faster Payments.
• Cheque.
• Cash.
• Card.
• GoCardless Direct Debit.
• Stripe.
• Other.

Each method has a name, an active flag and optional accounting category.

Discrepancy split methods

When a bank reconciliation does not balance exactly, the split method decides how the difference is absorbed:

• Bank charge — posts the difference to bank charges.
• Round-down — posts the difference to a rounding income account.
• Manual — you pick the account.

Configure default splits per organisation.

Invoice item descriptions

A library of reusable line item descriptions, so you do not type "Q1 2026 service charge contribution" every time. Stored under Invoice item descriptions → Add.

Invoice frequencies

Define standard demand frequencies (Annual, Bi-annual, Quarterly, Monthly) and the dates within each cycle. PropLink uses these to generate demand schedules from a budget.

Ledger account defaults

For each kind of transaction, set the default ledger account:

• Service charge income.
• Ground rent income.
• Admin fee income.
• Debtor control.
• Creditor control.
• Bad debt expense.
• Bank charges.
• Rounding adjustments.

These defaults pre-fill new transactions. You can override on each transaction.

Period closing rules

Configure how strictly PropLink enforces period locks:

• Soft lock — warning only, allows late entries with a permission.
• Hard lock — no entries allowed without unlocking the period.

Soft is the default. Hard is appropriate for organisations with strict audit processes.